Getting ready for your performance review can be a little nerve-wracking, but it’s also a great opportunity to showcase your accomplishments and get valuable feedback. One important step in this process is often writing an appraisal email. This guide focuses on How To Write For Appraisal Email so you can confidently communicate your contributions and goals.
Highlighting Your Key Achievements
Your appraisal email should be a summary of your performance, so start by showcasing your key achievements during the review period. Be specific and provide concrete examples.
Focus on the positive contributions you’ve made to your team and the company. Did you exceed any goals? Were you involved in any successful projects?
- Quantify your achievements whenever possible. For example, instead of saying “Improved customer satisfaction,” say “Increased customer satisfaction by 15%.”
- Use action verbs to describe your accomplishments. Think “Led,” “Managed,” “Implemented,” “Developed,” “Achieved.”
- Relate your achievements to company goals. This demonstrates your understanding of the bigger picture.
When describing achievements, be sure to explain the context, your actions, and the results. This helps your manager understand the full scope of your contributions. You might use a simple formula to structure your examples: “I [action] to [goal], resulting in [outcome].”
You can also use a simple table to organize your achievements:
| Area | Achievement | Result |
|---|---|---|
| Project Management | Successfully launched the new marketing campaign | Increased website traffic by 20% |
| Teamwork | Mentored new team members | Improved team efficiency |
Email Example: Self-Appraisal Email for Exceeding Expectations
Subject: Performance Appraisal - [Your Name]
Dear [Manager’s Name],
I am writing to provide a self-appraisal for the period of [Date] to [Date]. I’m proud of the contributions I’ve made to the team and the company. I believe I have consistently exceeded expectations in my role as [Your Job Title].
Here are some key accomplishments:
- Successfully led the [Project Name] project, which was delivered ahead of schedule and under budget. This resulted in a 10% increase in customer satisfaction.
- Developed and implemented a new [Process/System], which improved team efficiency by 15%.
- Consistently exceeded sales targets by an average of 12% each quarter.
I am committed to continuous improvement and professional development. I’m eager to discuss my performance in more detail during our review. I am confident that I can continue to contribute significantly to the company’s success.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Email Example: Addressing Areas for Improvement
Subject: Performance Appraisal - [Your Name]
Dear [Manager’s Name],
As part of my self-appraisal, I’d like to highlight my contributions and areas where I’m focused on improvement.
I’m particularly proud of [Achievement 1] and [Achievement 2]. However, I recognize there’s room for growth in [Area for Improvement]. I’m actively working on this by [Actions you are taking to improve].
I’m open to feedback and suggestions on how I can continue to develop my skills.
Thank you for your guidance.
Sincerely,
[Your Name]
Email Example: Setting Goals for the Future
Subject: Performance Appraisal - [Your Name]
Dear [Manager’s Name],
In this self-appraisal, I want to highlight my achievements and outline my goals for the future.
During this period, I successfully [List Achievements]. Looking ahead, I’m focusing on:
- Taking on the [Project Name] project.
- Improving my skills in [Specific Skill].
- Contributing to [Company Goal].
I’m eager to discuss these goals further during our review.
Sincerely,
[Your Name]
Email Example: Requesting Feedback and Discussing Challenges
Subject: Performance Appraisal - [Your Name]
Dear [Manager’s Name],
I would like to share my self-appraisal. I am happy with my progress, and want to make sure I’m contributing effectively. I’m very grateful for the opportunities that [Company Name] has given me, and am very proud of my achievements.
During the past year, I’ve [mention your achievements], and I have been focusing on [mention your goals].
I’m always looking for ways to improve, and I would value any feedback. Also, if there are any challenges, please let me know.
Sincerely,
[Your Name]
Email Example: Acknowledging Team Contributions
Subject: Performance Appraisal - [Your Name]
Dear [Manager’s Name],
I have enjoyed my work this past year, and think I have achieved some good results. This self-appraisal is an opportunity to talk about my contributions and team’s achievements.
The [Project Name] project would not have been possible without the support of the whole team.
I would like to thank my colleagues, and look forward to continuing to work closely with them.
Sincerely,
[Your Name]
Email Example: Expressing Gratitude and Enthusiasm
Subject: Performance Appraisal - [Your Name]
Dear [Manager’s Name],
I have really enjoyed working with [Company Name] so far, and I hope to continue my career here for many years. I am happy to present my self-appraisal.
I am grateful for the opportunities I have been given to [list your achievements], and I am always looking to improve my skills. I’m excited about the future and the company.
I am excited to see what the next year will bring, and look forward to my review meeting.
Sincerely,
[Your Name]
Always proofread your email before sending it to catch any typos or grammatical errors.
Be honest, open, and positive in your appraisal email. By clearly communicating your contributions, areas for improvement, and future goals, you set the stage for a productive performance review. Remember, this is your chance to advocate for yourself and show your value to the company!