Life happens, and sometimes things come up that make it impossible to keep a scheduled interview. When you need to reschedule, it’s important to do it professionally. This guide provides you with the necessary information and examples, showing you precisely How To Reschedule An Interview By Email Sample, ensuring you maintain a positive impression with the potential employer.
Why Rescheduling Matters and How to Do It Right
Rescheduling an interview can be a bit tricky, but it’s completely manageable if you handle it correctly. Your goal is to show respect for the interviewer’s time and maintain your interest in the position. This starts with prompt communication and a polite, professional tone. Here’s what you should consider:
First, notify the employer as soon as possible. The earlier you inform them, the better. Next, clearly explain the reason for rescheduling, keeping it brief and honest. Then, propose alternative dates and times that work for you, showing your flexibility. Finally, thank them for their understanding and reiterate your interest in the role.
Here’s a quick checklist:
- Notify the employer ASAP.
- Provide a concise explanation.
- Suggest alternative times.
- Express gratitude.
- Reiterate your interest.
Email Sample: Rescheduling Due to a Personal Emergency
Subject: Interview Reschedule Request - [Your Name] - [Job Title]
Dear [Interviewer Name],
I am writing to respectfully request a reschedule of my interview for the [Job Title] position, which was scheduled for [Original Date and Time]. Due to a sudden and unavoidable personal emergency, I am unavailable at the scheduled time.
I sincerely apologize for any inconvenience this may cause. I am very interested in the [Job Title] position and would greatly appreciate the opportunity to meet with you.
I am available on the following dates/times:
- [Date] at [Time]
- [Date] at [Time]
- [Date] at [Time]
Please let me know if any of these times work for you. If not, I’m happy to work around your schedule. Thank you for your understanding.
Sincerely,
[Your Name]
[Your Phone Number]
Email Sample: Rescheduling Due to a Prior Commitment
Subject: Interview Reschedule Request - [Your Name] - [Job Title]
Dear [Interviewer Name],
I am writing to request a reschedule of my interview for the [Job Title] position, originally scheduled for [Original Date and Time]. I have a prior commitment that I cannot reschedule.
I apologize for any inconvenience. I am very keen to learn more about this exciting opportunity. I have a strong interest in the [Job Title] position and believe my skills and experience align well with your requirements.
I’m available at the following times:
- [Date] at [Time]
- [Date] at [Time]
- [Date] at [Time]
Please let me know what works best for you. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
Email Sample: Rescheduling Due to a Scheduling Conflict
Subject: Regarding the Interview for [Job Title] - Reschedule Request
Dear [Interviewer Name],
I am writing to request a reschedule for my interview for the [Job Title] position, scheduled for [Original Date and Time]. I have a scheduling conflict that has just come up.
I apologize for any inconvenience this may cause. I want to reiterate my enthusiasm for the [Job Title] position and my strong interest in learning more about the role and your company.
I am available on the following dates:
- [Date] at [Time]
- [Date] at [Time]
- [Date] at [Time]
Please let me know if any of these times suit you. Thank you for your understanding and flexibility.
Best regards,
[Your Name]
[Your Phone Number]
Email Sample: Rescheduling Due to Illness
Subject: Reschedule Request - [Your Name] - Interview for [Job Title]
Dear [Interviewer Name],
I am writing to request a reschedule of my interview for the [Job Title] position scheduled for [Original Date and Time]. Unfortunately, I am feeling unwell and would not be able to attend the interview.
I apologize for any inconvenience this may cause. I would like to apologize in person with you once I am better. I am very interested in the [Job Title] position.
I am available at the following times:
- [Date] at [Time]
- [Date] at [Time]
Thank you so much for your understanding. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
Email Sample: Rescheduling Due to a Technical Issue
Subject: Interview Reschedule Request - [Your Name] - [Job Title]
Dear [Interviewer Name],
I am writing to request a reschedule of my interview for the [Job Title] position. Due to technical difficulties, I am experiencing issues with my internet connection and would like to reschedule the interview to ensure a smooth discussion.
I am sincerely sorry for any inconvenience. I’m very excited about the possibility of joining your team and would be delighted to discuss this opportunity.
I am available to interview on the following dates/times:
- [Date] at [Time]
- [Date] at [Time]
Please let me know what time works best for you. Thank you for your understanding and flexibility.
Sincerely,
[Your Name]
[Your Phone Number]
Email Sample: Rescheduling with a Short Notice
Subject: Urgent Reschedule Request - [Your Name] - Interview for [Job Title]
Dear [Interviewer Name],
I am writing with regret to request a reschedule of my interview for the [Job Title] position, which is scheduled for [Original Date and Time]. Due to an unforeseen and urgent matter that has arisen, I am unavailable at the original time.
I apologize for this late notice and any inconvenience it may cause. I truly value this opportunity and am very enthusiastic about the [Job Title] position.
I am available:
| Date | Time |
|---|---|
| [Date] | [Time] |
| [Date] | [Time] |
I appreciate your understanding and flexibility. Please let me know if any of these times work for you.
Sincerely,
[Your Name]
[Your Phone Number]
By following these guidelines and using these email samples, you can reschedule your interview professionally and increase your chances of landing the job. Remember to be polite, clear, and show your enthusiasm for the position. Good luck!