The “As We Discussed” email is a crucial tool in the professional world. It’s a follow-up communication that references a previous conversation, whether it was a meeting, phone call, or in-person chat. Mastering the art of the “As We Discussed Email Sample” can significantly improve your communication skills, ensuring clarity, building trust, and keeping everyone on the same page.
Why “As We Discussed” Emails Matter
These emails are vital for several reasons. First, they serve as a record of the conversation, reminding all parties of what was agreed upon. Secondly, they clarify any ambiguous points and provide confirmation of next steps. This helps prevent misunderstandings and keeps projects moving forward. Finally, they demonstrate professionalism and attention to detail, leaving a positive impression on the recipient. Here are some reasons why they are important:
- Creates a written record of the agreement.
- Minimizes misunderstandings.
- Demonstrates professionalism.
You can also consider these points to note:
- Summarize the main points.
- Outline action items.
- Set deadlines.
You can also note down the key details in this table:
| Aspect | Importance |
|---|---|
| Clarity | Ensures everyone is on the same page. |
| Accountability | Defines who is responsible for what. |
| Efficiency | Streamlines communication and reduces rework. |
Following Up on a Job Interview
Subject: Following Up - Interview for [Job Title]
Dear [Hiring Manager Name],
It was a pleasure speaking with you yesterday regarding the [Job Title] position at [Company Name]. As we discussed, I am very enthusiastic about the opportunity and believe my skills and experience in [mention 1-2 relevant skills] align well with the requirements of the role.
As we discussed, I’ve attached my resume for your convenience. Also, I’d be happy to provide any additional information or answer any questions you may have. I look forward to hearing from you regarding the next steps in the hiring process.
Thank you again for your time and consideration.
Sincerely,
[Your Name]
Confirming Project Tasks and Deadlines
Subject: Project [Project Name] - Action Items
Hi Team,
Following up on our meeting earlier today, here’s a summary of the action items and deadlines for Project [Project Name]:
- [Team Member 1] will be responsible for [Task] by [Date].
- [Team Member 2] will be responsible for [Task] by [Date].
- I will [My Task] by [Date].
Please let me know if you have any questions or if anything is unclear. Let’s keep the communication flowing, and let’s make sure this project gets off the ground successfully!
Best,
[Your Name]
Summarizing a Client Meeting
Subject: Meeting Summary - [Client Name] - [Date]
Dear [Client Name],
Thank you for taking the time to meet with us today. As we discussed, here’s a recap of our key takeaways and agreed-upon actions:
- [Point 1 discussed in the meeting]
- [Point 2 discussed in the meeting]
- [Point 3 discussed in the meeting]
We will be following up with [Action 1] and [Action 2] by [Date]. Please let us know if you require anything further.
Sincerely,
[Your Name]
Requesting Clarification After a Phone Call
Subject: Following Up - Phone Call Regarding [Topic]
Hi [Recipient Name],
I hope you’re having a good day! As we discussed earlier on the phone, I wanted to get some more clarity on the details concerning [Topic]. I’m particularly interested in [Specific Question].
Could you please clarify [Specific Question]? Understanding this will really help me to [Action]. I am available at your convenience to discuss the matter further.
Thanks so much for your help!
Best,
[Your Name]
Providing Next Steps After a Presentation
Subject: Next Steps - Presentation on [Presentation Topic]
Hi [Audience/Recipient Name],
Thank you to all of you who attended my presentation on [Presentation Topic] today. As we discussed during the Q&A, I will be sharing:
- The slides will be sent by the end of the day Friday.
- Further information will be provided concerning [Topic].
- A Q&A session will be organized for next week.
If you have any further questions in the meantime, feel free to reach out.
Sincerely,
[Your Name]
Confirming a Price Quote or Proposal
Subject: Proposal for [Project/Service] - Follow Up
Dear [Client Name],
Thank you for considering [Your Company/Your Services] for [Project/Service]. As we discussed during our call, I’m happy to share the price proposal details for the same.
The total cost is [Amount] for [Services]. This includes [Services Included]. Should you accept the proposal, the next step is [Next Step]. Please let me know if you would like to make any adjustments to the same.
Please let me know if you have any questions.
Sincerely,
[Your Name]
In conclusion, the “As We Discussed” email is a powerful tool for clear, effective communication. By using these sample emails as a guide, you can craft messages that are clear, concise, and professional. Regularly using these types of emails will not only help you to become a better communicator but also enhance your reputation as a reliable and detail-oriented professional.