Following up after a phone call is super important, whether you’re applying for a job, discussing a project, or just checking in. A well-written email can solidify your points, confirm details, and keep the conversation moving forward. That’s where the “As Per Our Phone Conversation Email Sample” comes in handy! It’s all about efficiently recapping what you’ve talked about and clearly outlining the next steps. This article breaks down how to nail these follow-up emails.
Why These Emails Matter
When you send an “As Per Our Phone Conversation” email, you’re basically creating a written record of your discussion. Think of it like this: * It provides confirmation of agreements made during the phone call. * It helps avoid any misunderstandings by putting everything in black and white. * It shows professionalism and attention to detail, which can impress the person you’re emailing. This is especially important in professional settings as it keeps all the relevant parties on the same page, reducing errors and miscommunications. Here are some key things to consider when drafting these emails:
- Be Concise: Get straight to the point.
- Be Specific: Use concrete details from your conversation.
- Be Action-Oriented: Clearly state any actions required.
Here’s a simple table to show the core elements:
| Element | Description |
|---|---|
| Subject Line | Clear and direct (e.g., “Following Up: Project X Discussion”) |
| Opening | Reference the phone conversation and its purpose. |
| Summary | Key points discussed. |
| Action Items | Clear tasks with deadlines, if applicable. |
| Closing | Express gratitude and offer further assistance. |
Job Application Follow-Up Email Example
Subject: Following Up - [Job Title] Application
Dear [Hiring Manager Name],
Thank you again for taking the time to speak with me earlier today regarding the [Job Title] position. It was a pleasure learning more about the role and [Company Name].
As per our phone conversation, I’m particularly excited about the opportunity to [mention something specific discussed]. I’m confident that my skills in [skill 1] and [skill 2], as we discussed, align well with the requirements.
As discussed, I will [mention next step agreed on, like sending a portfolio link or following up]. Please let me know if you require any further information. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Project Update Email Example
Subject: Following Up - Project Alpha - Discussion Summary
Hi [Client/Colleague Name],
This email summarizes our phone conversation earlier today regarding Project Alpha. We discussed the following key points:
- The revised deadline for [Task] is now [New Deadline].
- [Team Member] will be responsible for [Task].
- We agreed to schedule a follow-up meeting on [Date and Time].
I’ve attached [relevant document, file name] as discussed. Please review it at your convenience.
If you have any questions, feel free to reach out. Thank you!
Best Regards,
[Your Name]
Meeting Summary Email Example
Subject: Following Up - Meeting Summary - [Meeting Topic]
Dear [Attendees],
Following up on our call today regarding [Meeting Topic]. We covered the following:
- Agreed on [Key Decision 1].
- Decided to [Key Action 2].
- [Team/Person] will be responsible for [Action Item].
As discussed, I will be sending a formal proposal next week. Please let me know if you require any additional details.
Thanks again for your participation.
Sincerely,
[Your Name]
Sales Proposal Follow-Up Example
Subject: Following Up - Proposal for [Product/Service]
Dear [Client Name],
Thank you for the great conversation earlier today. As discussed, I am following up with this email to summarize the details of the proposal for [Product/Service].
Here’s what we agreed upon:
- We’ll implement the service by [Date].
- The cost will be [Cost].
- The contract will be sent by the end of the week.
I’ve also attached a copy of the proposal. If you have any questions, please feel free to ask.
Best regards,
[Your Name]
Collaboration Confirmation Email Example
Subject: Collaboration Confirmation - [Project Name]
Hi [Collaborator’s Name],
I’m writing to confirm the details of our collaboration discussion from today. As we discussed, we’ll be working together on [Project Name] to [briefly describe goal].
Key takeaways from our discussion:
- You’ll be providing [Deliverable].
- I’ll be handling [My Responsibility].
We will be sharing progress updates every [Time Period]. If you have any questions, please let me know. Looking forward to a successful collaboration!
Best,
[Your Name]
Interview Follow-Up Email Example (For Networking)
Subject: Following Up - Nice to Connect!
Dear [Name],
It was a pleasure speaking with you earlier today! I really appreciate you taking the time to talk about [topic discussed].
As we discussed, I’m particularly interested in [specific interest]. I have attached a link to [resource discussed/mentioned]. I’ll also keep an eye out for any opportunities in the field.
Thank you for your time. Please stay in touch!
Best wishes,
[Your Name]
Conclusion: Using “As Per Our Phone Conversation Email Sample” emails is a fantastic way to build strong communication skills and maintain positive professional relationships. By being clear, concise, and action-oriented, you can effectively recap conversations, confirm agreements, and ensure everyone is on the same page. Practice these templates, and you’ll find yourself sending effective follow-up emails in no time, boosting your professionalism, and enhancing your overall communication style.